Senior Project Coordinator

Hamilton, ON

$97,000 -$120,000k annual

About Us

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.

The Role

We are partnering with a well-established construction organization to find an experienced Senior Project Coordinator to support complex mechanical construction projects. This is a high-impact role working closely with Project Managers and Site Supervisors, acting as a key liaison across internal teams, subcontractors, and external stakeholders.

This position is ideal for someone who thrives in a fast-paced construction environment, enjoys taking ownership of projects, and has strong technical and coordination experience within the industry.

Advantages

• Competitive annual salary of $97,000 –$120,000, based on experience
• Monday to Friday, standard business hours
• Permanent, full-time opportunity
• Comprehensive benefits including, vacation and RRSP
• Opportunity to work on large-scale, complex construction projects
• Collaborative and team-oriented environment
• High level of ownership and impact within the role
• Stable, growing organization with long-term career potential

Responsibilities

• Manage all project documentation including contracts, drawings, purchase orders, shop drawings, and correspondence
• Review project scope against bid documents and identify gaps or discrepancies
• Support project scheduling, budgeting, and forecasting activities
• Coordinate with subcontractors, vendors, engineers, and general contractors throughout the project lifecycle
• Prepare RFIs, change orders, and work orders while resolving project-related issues
• Track equipment deliveries, shop drawings, and timelines to ensure project milestones are met
• Support progress billing, invoicing, and cash flow management
• Attend site meetings, take detailed minutes, and communicate updates to stakeholders
• Maintain accurate records including as-built drawings and O&M manuals
• Assist with project closeout, ensuring all documentation and invoicing is complete
• Provide mentorship and support to junior coordinators as needed

On site Responsibilities - when applicable

• Act as a key point of contact for site coordination and communication
• Attend site and commissioning meetings, ensuring clear documentation and follow-up
• Coordinate site setup, inventory, and equipment deliveries
• Maintain daily site reports and support scheduling (including 6-week lookaheads)
• Ensure compliance with health & safety requirements and documentation
• Support site teams with administrative and coordination tasks

Requirements

• 8+ years of experience in Project Coordination within construction (ICI preferred)
• Strong understanding of mechanical construction, sequencing, and project lifecycle
• Experience managing multiple complex projects simultaneously
• Proficiency with tools such as Procore, Accubid, or similar construction software
• Strong communication, organizational, and problem-solving skills
• Ability to work independently while supporting a broader project team
• Valid driver’s license and ability to attend site visits as required
• Technical education, trade background, or certification (asset)