Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, and accounts payable.

With an emerging focus on sustainability and reconciliation with Indigenous Peoples, MMC is actively supporting the creation of a resilient value chain that incorporates environmental, social and governance best practices. Based in Burlington, ON, the organization also has offices in Toronto, Thunder Bay, Kingston, Brantford, London and Chatham, and a distribution centre in Oakville.

We are currently recruiting for a Talent Acquisition & HR Coordinator to support our Human Resources team for an 18-month contract. This is a hybrid working opportunity with three days in the office and two days remote.

Key Responsibilities

Talent Acquisition:

• Format and post job descriptions to all advertising channels and track expiring adverts
• Support TA Manager and TA Specialist with scheduling screening calls, interviews, assessments etc.
• Ensuring ATS and any TA/HR related trackers are always up to date
• Conduct candidate references calls and any other onboarding checks as required
• Own the end-to-end administration of the candidate onboarding process and keeping all relevant trackers up to date
• Own the end-to-end administration of internal promotion processes and keeping all relevant trackers up to date
• Coordination of the Student Co-Op program including liaising with universities, screening applicants, researching grants and managing onboarding
• Assists with end-to-end recruitment of entry-level positions in peak times to support TA Specialist
• Assist with the coordination and attendance at careers fairs, and networking events

HR:

Provide support to / cover for the HR Coordinators when required for duties which include but are not limited to:

• Prepare and communicate company announcements
• Ensure employee attestation of various Human Resources policies and trainings
• Track and follow up on contract, SIN/work permit expiries
• Track and maintain HR metrics
• Work with the Property Management organizations on employee access
• Assist in the preparation of documents, such as preparation of letters
• Maintain and distribute organizational charts
• Responsible for the coordination and floorplans
• Work closely with the Information Technology team to deploy and recover assets for new hires, employees on leave and departures
• Partner with the HR Lead to off board employees including organizational announcements, communication to payroll etc.
• Manage centralized Human Resources inbox for designated groups within established service-level agreement

Qualifications and Skills

Education, Training, and Experience

Mandatory

• Post-secondary education in Human Resources, Business Administration, or a related field; equivalent experience may be considered.
• 1+ years of experience in Talent Acquisition, Human Resources, or a related administrative coordination role.
• Hands-on experience supporting full-cycle recruitment processes, including job postings, interview coordination, reference checks, and onboarding administration.
• Experience working with an Applicant Tracking System (ATS) and HRIS platforms such as Dayforce and LinkedIn Recruiter
• Prior experience coordinating HR processes such as employee onboarding, offboarding, policy tracking, and document preparation
• Strong organizational and time-management skills with the ability to manage multiple competing priorities.
• High attention to detail and accuracy in documentation, data entry, and maintaining trackers.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), with strong Excel skills for tracking and reporting.
• Excellent written and verbal communication skills for interacting with candidates, employees, managers, and external partners.
• Ability to quickly learn new software tools, systems, and processes.
• Strong administrative and coordination skills, including scheduling across multiple calendars and platforms.
• Strong customer service orientation, focused on delivery an exceptional candidate experience

Preferred

• Experience supporting student programs, campus recruitment, or liaising with educational institutions
• Knowledge of employment legislation and HR best practices

Travel

Ability to travel to Mohawk Medbuy offices if required.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

MMC is a Healthcare of Ontario Pension Plan (HOOPP) employer offering a comprehensive benefits package and flexible remote work options. The targeted hiring range of this role is $53,726